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Why File Encryption is important for every organization?

For every company and organization, it’s important to have file encryption.

But, still, the question appears Why File Encryption is important for every organization?

Why File Encryption is important for every organization?

At all times, data must be safeguarded against exposure and illegal access. TLS protocols, for example, secure data in transit but do nothing to protect data kept on a workstation.

File encryption safeguards this information by encrypting all files before they are stored on a computer’s hard drive or removable media. Because of strong encryption, it is difficult for anybody to read the data unless they access the correct encryption key.

A file encryption solution will also include a key management solution critical to system security. On the one hand, users must be able to access these keys to decrypt data and use it legally.

On the other hand, attackers must be prevented from gaining access to these keys, which would enable them to decrypt the files and read the data contained inside them. A file encryption solution must be designed to securely store encryption keys, and only authorized users have access to them.

Why File Encryption is important for every organization?

File encryption is intended to safeguard data while it is in transit. Encryption allows a company to defend itself against various possible threats and reduce its cybersecurity risk.

Compromised Accounts

Cyberattacks often breach user and application accounts. A cybercriminal may employ phishing, credential stuffing, or other methods to identify login credentials for a user account.

On the other hand, exploiting an application vulnerability may provide an attacker access to an enterprise system with the same rights as the compromised application. In these circumstances, business data security is mainly determined by rights management.

The attacker has access to a specific file if the compromised account has access. In the event of a root or administrator account penetration, this encompasses practically every file on the infected system.

File encryption may give an additional layer of protection against this sort of assault. If a file is encrypted, the attacker must access both the decryption key and the file itself.

If encryption keys are correctly maintained, access is limited to those who need them for their tasks, which is not often the same group that has administrator-level rights on a system. This adds another layer of protection against data breaches and reduces an organization’s security risk.

Cloud Storage

Businesses are rapidly transferring sensitive data and critical applications to the cloud. While cloud installations offer certain benefits over conventional on-premises data centers, they also raise security risks.

Cloud security may be significantly different from conventional cybersecurity, and since the cloud is accessible over the public Internet, the consequences of lousy security are considerably more significant. Consequently, the frequency of data breaches involving cloud storage has progressively increased in tandem with the rise in cloud use.

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One of the most frequent errors businesses make with their cloud data is to encrypt it. As a result, the organization’s data security is only as strong as the weakest link in its cloud security.

Using file encryption in the cloud makes cloud data intrusions considerably more difficult. Even if an attacker has access to an organization’s cloud-based data storage, they must also access the related decryption keys to extract any value from the data. A file encryption solution with safe key management is more complicated.

Lost/Stolen Devices

Employees are increasingly relying on mobile devices for business purposes. This tendency has grown in popularity in recent years, and the COVID-19 epidemic has resulted in an increase in telework and the usage of personal and mobile devices.

Why File Encryption is important

The improved convenience of using mobile gadgets comes at the expense of increasing cybersecurity risk. A smartphone, tablet, or laptop in a public area is quite simple to misplace or have stolen. If this happens, the burglar may be able to access critical corporate data from the device’s hard disc by scanning it.

The hazard of lost or stolen mobile devices is mitigated by file encryption. Each file on the system is encrypted, and the encryption keys are kept in a secure location secured by the user’s password. If an attacker does not have access to this password, they will not read any relevant data from the stolen device.

Regulatory Compliance

The regulatory compliance environment has become more complicated in recent years. Previously, firms were primarily required to comply with industry-specific rules such as HIPAA and PCI DSS.

Following the adoption of the EU’s General Data Protection Regulation (GDPR), numerous nations enacted their data privacy legislation, such as the California Consumer Privacy Act (CCPA).

While the specifics of these laws differ, they all have one thing in common: they all aim to safeguard consumer data. One of the most prevalent criteria is that firms protect their customers’ data and limit access to just those who need to know.

File encryption allows a company to achieve both of these objectives. I am encrypting files and limiting access to decryption keys based on job requirements guarantees that no unwanted access to sensitive data occurs.

What to Look For in a File Encryption Solution?

File encryption is a valuable data security technology. When misapplied, however, it may have a detrimental influence on staff productivity or lull a business into a false feeling of security. Some essential aspects to look for in a file encryption solution are as follows:

  • Secure Encryption: The security of a file encryption solution is only as good as the encryption method that it employs. Ghostvolt, for example, uses AES in GCM mode.
  • Granular Control: Some encryption systems encrypt all data with a single key, but this necessitates an “all or nothing” approach to access control. A file encryption system should enable a range of keys, allowing access to files to be permitted or prohibited per user or application.
  • Usable Key Management: File encryption is designed to protect data from unauthorized access; however, legitimate users must access their data to carry out their business. For this reason, the file encryption solution’s key management system should be secure, easy to use (enabling granular key management), and highly accessible.
  • Employees inside a company must easily exchange internal papers and other data. A file encryption solution should simplify these users to provide or withdraw their documents to other users.